This Simple System Changed Everything (5 Prompts Inside)
How Streamlined Processes and Smart Automation Transformed My Entrepreneurial Journey
You know that feeling when everything finally starts making sense? When the fog lifts and you can actually see the path ahead?
That’s exactly where I am right now, and I can’t help but share this journey with you because just six months ago, I had no clue if any of this would work. I was just a guy who wanted to write, had zero confidence, and was basically throwing content at the wall, hoping something would stick.
But here’s what changed everything — I stopped guessing and started building systems.
Recently, I moved to a new place and finally finished the renovation. Sure, I still need to buy some furniture, but walking into my own organised space every morning feels like magic. My girlfriend Anastasiia and I went through some tough times because of distance and external pressures (this situation wouldn’t have happened if there hadn’t been a war), but we found our way back to each other. We’ll meet again closer to the New Year, and having something real to look forward to makes all the difference.
The biggest shift happened when I decided to restructure our entire business approach. Instead of pretty graphics and fancy marketing, I focused on actually helping people solve real problems. Even my mom got interested in what I’m doing (noo way) and wants to try something similar for Ukrainian audiences, which honestly made me realise I might be onto something here.
I completely rebuilt my content system to work across multiple platforms, redesigned my client processes, and created what I call my “everything in one place” approach. The editing process still needs work, but for the first time, I’m actually enjoying the business side of things. It’s weird – business turned out to be both simpler and more complex than I expected, but in the best possible way.
Living in Ukraine during wartime isn’t easy, but I’ve learned that you can still build a thriving life, not just survive. And that realisation changed everything about how I approach work, relationships, and growth.
What’s your biggest challenge in building your business right now?
Drop a comment below – I read every single one and often reply with specific advice.
5 AI Prompts That Cover 80% of Educational Business Processes
After testing dozens of approaches, I’ve found that most educational entrepreneurs overcomplicate things. You don’t need 50 different tools or complex systems. You need clarity on five core processes and the right prompts to optimise each one.
Here’s how to use these:
Copy the prompt, paste your specific situation, and adjust the output to match your voice and audience. Each prompt is designed to save you 2-3 hours of work while producing better results than starting from scratch.
Brand Strategy Foundation
The challenge? — Most people start creating content without knowing what they actually stand for or why someone should choose them over hundreds of other “experts.”
The prompt to handle it:
I’m an educational entrepreneur in [YOUR NICHE]. Help me define my brand strategy:
Based on my experience: [DESCRIBE YOUR BACKGROUND]
My target audience struggles with: [MAIN PROBLEM]
My unique approach is: [WHAT MAKES YOU DIFFERENT]
Create a brand foundation, including:
One-sentence mission statement
3 core values that guide my content
My unique positioning vs competitors
5 content pillars I should focus on
Brand voice guidelines (tone, style, language)
Make it actionable and specific to my niche.
Content That Actually Converts
The challenge? — Creating content that gets engagement but doesn’t drive business results, or knowing your stuff but struggling to turn expertise into paying clients.
The prompt to handle it:
Transform my expertise into conversion-focused content:
My main idea or method to share: [YOUR MAIN APPROACH]
The key problem readers frequently ask about: [MAIN QUESTION]
A common mistake or myth related to this topic: [COMMON MISCONCEPTION]
What the reader must learn to fully grasp my unique style and provide real value?
Create a content strategy including:
3 “problem-aware” posts that identify pain points
3 “solution-aware” posts that introduce your approach
3 “you-aware” posts that position you as the go-to expert
Call-to-action variations for each type
Engagement hooks that start conversations about buying
Focus on education that naturally leads to “how do I work with you?” questions.
Lead Generation & Client Attraction
The challenge? — Attracting tire-kickers instead of serious buyers, or getting lots of engagement but no actual inquiries.
The prompt to handle it:
Create a lead magnet strategy for my educational business:
My expertise: [YOUR MAIN SKILL/KNOWLEDGE]
Target client: [WHO YOU WANT TO ATTRACT]
Their biggest pain point: [SPECIFIC PROBLEM]
My solution approach: [HOW YOU HELP]Develop:
Lead magnet concept (checklist, mini-course, template, etc.)
Landing page copy (headline, benefits, CTA)
Email sequence (5 emails) to nurture leads
Qualification questions to identify serious prospects
Soft pitch strategy for my main service
Focus on value first, selling second. Make it feel helpful, not pushy.
Sales Process & Client Management
The challenge? — Inconsistent sales conversations, unclear pricing, or clients who aren’t sure what they’re getting.
The prompt to handle it:
Design my sales and onboarding process:
My service: [WHAT YOU OFFER]
Typical client: [WHO YOU SERVE]
Price range: [YOUR PRICING]
Main results you deliver: [OUTCOMES]Create:
Discovery call script (questions to qualify and build trust)
Proposal template (clear scope, timeline, pricing)
Client onboarding sequence (first 30 days)
Progress check-in framework (weekly/monthly touchpoints)
Success metrics to track with each client
Make the process feel premium but approachable. Focus on partnership, not just service delivery.
Analytics & Business Optimisation
The challenge? — Tracking vanity metrics instead of business-moving numbers, or having data but not knowing what to do with it.
The prompt to handle it:
Create an analytics framework for my educational business:
Current platforms: [LIST YOUR CHANNELS]
Main goals: [REVENUE, AUDIENCE, IMPACT GOALS]
Current challenges: [WHAT’S NOT WORKING]Develop:
5 key metrics to track weekly (beyond likes and followers)
Monthly performance review template
Content audit checklist (what to keep, improve, or eliminate)
Audience feedback collection system
Growth experiment framework (test, measure, scale)
Focus on metrics that directly correlate with business growth and client satisfaction.
Found this helpful?
Share it with another entrepreneur who’s ready to systemise their business.
Three Non-Negotiables:
Know your core business foundation – what you do, who pays you, and how you deliver value
Go where your people are – for beginners, master 2 platforms maximum (you can scale to more later)
Focus on actions that grow money, assets, and skills – everything else is just busy work
We reached 1,000+ subscribers by focusing on Substack notes, solving real problems (not just sharing what interested us), and treating every piece of content as a way to genuinely help someone. The breakthrough came when I learned to avoid common mistakes — like we did when we spent a year on X and realised we were focusing on the wrong metrics (read about those mistakes here).
If you want to speed up this entire process and avoid the trial-and-error phase, check out our AI mentor framework that helped us compress months of work into weeks.
For the complete story of how we went from chaos to system, including all the failures and breakthroughs, this article breaks down our entire journey.
It’s all about progress.
Some days you’ll nail it, other days you’ll barely keep up. The system works because it’s designed for real life, not Instagram highlight reels.
Ready to Build Your System?
Here’s the thing — I can help you set up this entire structure, figure out exactly what you want to achieve, create an offer that actually converts, and build a client attraction system that works whether you use AI or not.
Need help implementing this system? Send me a DM. I’ll help you.
Subscribe below for weekly insights into the real entrepreneurial journey – no sugar-coating, just what actually works, what doesn’t, and practical frameworks you can use immediately. Every week, you’ll get either actionable prompts, proven frameworks, or honest breakdowns of what’s really happening behind the scenes.
Because building a business should be challenging, not mysterious.
With much love & gratitude,
Anastasiia & Anis — your ROAR family 💛